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Communication gaps have wrecked the greatest revolutions in the human history. It's very critical how different components of your organization communicate while executing a project. The communication management module of Projma's project, program and portfolio management solution helps your team collaborate better by facilitating barrier-free communication and providing all the necessary tools for that. Using the communication tools of our communication management module, your team members can constantly, and consistently exchange ideas and suggestions and keep each other abreast with all the critical facts and figures. Our module offers the following communication tools to your team members:
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Forums and discussion groups |
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Private messaging |
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Chat and conference rooms |
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Meeting invitations |
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Emails: personal and group inboxes |
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Forums And Discussion Groups |
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Forums and discussion groups are great collaborative tools as your various team members can come together without having to actually be present physically and collectively discuss the working and the next strategy of your business. You create sub-groups and sub-forums under the main forums and assign your team members access levels according to your project requirements. All the previous discussion are securely saved and you can retrieve them at any moment. Different levels of encryption and security make sure that only the authorized members can access the thread of your forum or join the ongoing discussions. |
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The private messaging feature of Projma's communication management module allows you to send private messages to your team members. This way it is in your hands how you want to control the information flow of your organization. The member-member private messaging too can be facilitated but you access all the messages at any time. Private messaging is especially useful while chatting with a group of members and you want to say something to just a single team member or a to few members. |
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Chat And Conference Rooms |
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Chat and conference rooms provided by Projma's communication management module allows you the same facility as the online forums but the big difference is that chat and conference rooms are highly interactive and you, and your team members can interact immediately. Whereas forums and discussion groups can be used individually, the interactions that take place within the chat and conference rooms are group activities. If they are authorized to do so, your team members can join and leave a chat room whenever they can. You can even send chat notifications and invite your team members to join your chat sessions. All chat sessions are saved as histories and they can be referred back to whenever there is a need. All exchanges happen over the secured server. |
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The secret of effective meetings is the preparedness of all the participants. Timely meeting notifications and invitations help your team members prepare for the meeting in advance. Our meeting invitations section can be view in the Organizer Module of Projma’s project, program, and portfolio management solution or synchronized with Microsoft Outlook Calendar. You can send meeting invitations to scores of team members by maintaining their mailing lists; in one go the invitation is sent and the team members are notified. So whether it is an emergency meeting needed for some urgent parameter changes in your projects or a general appraisal meeting, or for that matter even to prepare a presentation for project bidding, you can schedule meetings using our communication management module with greatest ease. |
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Emails: Personal And Group Inboxes |
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| Well, these days you cannot imagine a business without the email facility. Whether it is a transcontinental operation or some interdepartmental activity within the same premises, email is the most convenient way of putting your message across quickly. Using Projma's communication management module you can assign personal inboxes as well as group inboxes to your team members. As the name suggests, private inboxes can be accessed mostly by single individuals and group inboxes can be accessed by a group of people. Group inboxes are useful when multiple team members have to refer to or interact using single email messages either from you or from other team members. They assist project collaboration. |
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